We’ve witnessed a few meetings recently that have been inefficient, ineffective and in some cases detrimental to the business that was holding them.

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Some of those meetings could have been saved by good planning, some by good process, others by better facilitation, and one or two by not happening at all. Here’s a quick check-list from the archives to help you to have better, more productive, motivating and worthwhile meetings.  Let us know how you get on.

Why

  • Why have a meeting at all?
  • Objective?

What

  • What do we need to know before we can start?
  • What information needs to be circulated?
  • What needs finding out?
  • What do we need to present to bring everyone up to speed on the subject?
  • What needs to be on the agenda?

Who

  • Who should attend?
  • Who needs to receive the minutes?
  • Who will fulfil what roles during the meeting?

When

  • Why have it now?
  • Do we need lead time to prepare?
  • Are there any deadlines?
  • What time of day and day of the week?
  • When will it end

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Where

  • Home, neutral or away territory?
  • Formal or informal location – boardroom or lunchroom?
  • Interruptible or private setting?

How

  • Formal or informal?  Workshop?  Brainstorming? Facilitated?
  • How long will it take?
  • Is there to be a hard stop time?

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