We’ve witnessed a few meetings recently that have been inefficient, ineffective and in some cases detrimental to the business that was holding them.
[geoads2]
Some of those meetings could have been saved by good planning, some by good process, others by better facilitation, and one or two by not happening at all. Here’s a quick check-list from the archives to help you to have better, more productive, motivating and worthwhile meetings. Let us know how you get on.
Why
- Why have a meeting at all?
- Objective?
What
- What do we need to know before we can start?
- What information needs to be circulated?
- What needs finding out?
- What do we need to present to bring everyone up to speed on the subject?
- What needs to be on the agenda?
Who
- Who should attend?
- Who needs to receive the minutes?
- Who will fulfil what roles during the meeting?
When
- Why have it now?
- Do we need lead time to prepare?
- Are there any deadlines?
- What time of day and day of the week?
- When will it end
[geoads3]
Where
- Home, neutral or away territory?
- Formal or informal location – boardroom or lunchroom?
- Interruptible or private setting?
How
- Formal or informal? Workshop? Brainstorming? Facilitated?
- How long will it take?
- Is there to be a hard stop time?
